POSITION: EXECUTIVE DIRECTOR

Salary: $30/hr., health fund available
Hours: 32 hours/week (0.8 full time)
Contract: 1 year, with option to renew

THE OPPORTUNITY

Reporting to the Board of Trustees, the Executive Director is the only paid position at SMOC. The Executive Director will help lead SMOC through its next exciting phase of growth, with an emphasis on fundraising, membership development, and collaborative community programs.

This role provides a dynamic opportunity to grow with the position as the organization grows. This position provides some flexibility for scheduling and the ability to work a few hours from home each week. Some evening and weekend hours will be required every month for meetings and programs. 

ABOUT THE BC SOCIETY FOR THE MUSEUM OF ORIGINAL COSTUME

Located in Vancouver on the unceded traditional territories of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səlilwətaɬ (Tsleil-Waututh) Nations, SMOC is a not-for-profit organization founded in 1992 with the purpose of building, preserving, and studying a world-class collection of historical fashion and textiles. The organization currently has a dedicated working Board and active volunteers that maintain and develop an impressive array of activities and programs.

The collection is currently housed in the attic of the Hycroft building and home of the University Women's Club of Vancouver. SMOC hosts eight events a year to engage the public in fashion education events and raise funds to care for the collection. Items from the collection are on display at the Old Hastings Mill Store Museum, and are currently featured in the exhibition Dressed for History at the Museum of Vancouver. 

SMOC aims to foster cultural connections within the community, expand public programs and digital access to the collection, and establish a new space to store and care for the collection.

THE POSITION

Profile of the Candidate

You are a problem solver who is hard working, adaptable and organized. You are excited at the opportunity to contribute to a growing organization. On a daily basis you will work independently, regularly communicating and interacting with Trustees, volunteers and members of the community.

Drawing on your experiences, you will help develop a strong financial base and public support for the organization through fundraising, membership and programs. You will participate in a wide range of activities including volunteer support, public events, meetings, professional development, and other initiatives.

Responsibilities

Working closely with the President, and depending on priorities set by the Trustees, responsibilities will include:

Fundraising, Membership, Community Development

Fundraising

• Develop and implementing an annual campaign

• Cultivate relationships with donors

• Develop a framework for planned giving

• Develop and implement an event sponsorship program 

• Oversee and contribute to grant writing proposals

Membership

• Develop a membership campaign

• Oversee membership management through JoinIt software

Community Development

• Develop mutual relationships and partnerships with related organizations and cultural communities, including local Indigenous band representatives or elders

• Develop community workshops

• Coordinate volunteers and train as needed

Events and Programs

• Work with the Curator, Trustees and volunteers to oversee an annual program of event planning and exhibits

• Work with volunteers to develop online presentations and programs

• Manage event bookings and logistics

• Manage donor and event records through CanadaHelps

• Report on event attendance and financial results

Communications

• Work with volunteers to coordinate and maintain a comprehensive communication and marketing program, including:

• Website upgrade and updates

• Email newsletter and Mailchimp database

• Social media and promotion

• Public relations

• Managing phone and email inquiries

Administration & Finance

Monthly

• Support President & Trustees in monthly meeting coordination and administration

• Report to monthly Board meeting

• Coordinate monthly financial reports, in collaboration with the Board Treasurer

• Maintain a weekly timesheet

• Manage volunteer timesheets

Annually

• Oversee government reporting such as CRA, employment and Worksafe BC

• Work with Treasurer and Accountant to complete annual financial reports

• Oversee insurance renewals

• Facilitate completion of a long-term strategic plan

Working with the Curator, responsibilities will include, but may not be limited to:

Collections Management & Administration

• Support the collections team with computer resources and materials as needed

• Support for the collections database, CatalogIt

• Support for digital collections development 

• Oversee collection donation records and tax receipts in conjunction with the collections team and Treasurer

Requirements (Qualifications, Knowledge, Education and Skills)

• Ability to think critically, employ sound judgment, evaluate situations and engage appropriate parties to arrive at solutions

• Ability to successfully organize, prioritize and complete multiple planned and unplanned projects

• Proactive and self-motivated

• Confident and clear communicator with strong written and oral communication skills

• Administrative and organizational skills

• Demonstrated ability to lead teams 

• Passion for history and culture

• Desire to work with an engaged group of volunteers in an open, collaborative and inclusive manner

• Desire to learn new skills and grow in a dynamic organization

• Proficiency in common communication tools (MS Office, Google Suite, Zoom, etc.)

• Ability to learn new applications and software quickly

Preferred Qualifications

• Experience in professional fundraising

• Experience with data collection and databases

• Experience in fostering positive relationships with diverse cultural organizations and representatives

• Experience in building an environment that fosters diversity and inclusion

• A combination of education and experience will be considered

• Degree or diploma in a related field such as museum studies, non-profit management or related field

• Experience in a professional museum environment or non-profit organization

• Knowledge or love of fashion and/or fashion history is an asset